Fair Processing Statement
Cloudignyte Ltd ("we," "us," "our") is committed to ensuring that your personal data is handled in a fair, transparent, and secure manner. This statement outlines how we collect, use, and protect personal information about contractors we supply to our clients, in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
Cloudignyte Ltd specializes in providing skilled contractors to our clients. In the course of our operations, we collect and process personal data related to contractors to fulfill client requirements, comply with legal obligations, and align with the specific scope of work for which the contractors and their companies are engaged.
What Information Do We Collect?
We may collect the following categories of personal information:
- Identity Information: Full name, date of birth, and other identifiers.
- Contact Information: Address, phone number, and email address.
- Professional Information: CVs, employment history, qualifications, references, and skills.
- Right to Work Documentation: Passport, visa details, or other proof of eligibility to work.
- Financial Information: Bank account details for payment processing and national insurance or tax-related information.
- Client-Specific Requirements: Any additional information required by our clients for security or onboarding purposes.
How Do We Use Your Information?
We process your personal data for the following purposes:
- Contract Fulfillment: To match your skills and experience with our client requirements and manage your placement into client projects.
- Legal Compliance: To comply with legal and regulatory requirements, including employment laws and right-to-work checks.
- Communication: To contact you about potential roles, updates, or contractual matters.
- Payments: To process payments for your services.
- Client Obligations: To meet specific requirements of our clients, such as background checks or security clearance.
Legal Basis for Processing
We rely on the following legal bases to process your personal data:
- Contract Performance: Processing necessary to perform a contract with you or take steps at your request before entering into a contract.
- Legal Obligation: Processing necessary to comply with legal requirements.
- Legitimate Interests: Processing necessary for our legitimate business interests, provided these do not override your rights.
- Consent: Where you have given explicit consent for specific processing activities.
Who Do We Share Your Information With?
We may share your personal data with:
- Clients: To facilitate your placement and manage your engagement.
- Service Providers: Third-party providers who assist with payroll, IT, or other operational functions.
- Regulatory Authorities: Where required by law or regulation.
- Professional Advisors: Legal, accounting, or other professional advisors as necessary.
We ensure that any third parties with whom we share your data adhere to appropriate data protection standards.
How Long Do We Keep Your Information?
We retain your personal data only as long as necessary for the purposes outlined in this statement, including to satisfy any legal, accounting, or reporting requirements. Retention periods are determined based on the nature of the data and our legal obligations.
Your Rights
Under data protection laws, you have the following rights:
- Right of Access: Request a copy of the personal data we hold about you.
- Right to Rectification: Request correction of inaccurate or incomplete data.
- Right to Erasure: Request deletion of your personal data in certain circumstances.
- Right to Restrict Processing: Request limitation of processing in certain circumstances.
- Right to Data Portability: Request transfer of your data to another organisation.
- Right to Object: Object to processing based on legitimate interests or direct marketing.
- Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent.
To exercise your rights, please contact us using the details provided below.
How Do We Protect Your Information?
We implement appropriate technical and organizational measures to ensure your personal data is protected against unauthorized access, loss, alteration, or destruction. Measures include secure data storage, access controls, and staff training.
Contact Us
If you have any questions or concerns about this statement or your personal data, please contact us:
Cloudignyte Ltd Email: info@cloudignyte.com
If you are dissatisfied with our handling of your data, you also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk.
Effective Date: 01/01/2024
This statement may be updated periodically. Please check back regularly for updates.